Privacy & GDPR

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Who this covers

This page describes how ErgoFlow's workstation ergonomic assessment tool and website handle personal data, in line with the EU General Data Protection Regulation (GDPR) and Danish data protection law.

What the assessment tool collects

When you use the self-guided assessment tool:

• Your answers (chair, desk, monitor, discomfort, etc.) are stored locally in your own browser, not on a central server, unless you explicitly click "Save" to keep a named record for your own future reference.
• An optional name or reference you type in (e.g. "Anna, Marketing") is used only to label your own saved assessment and is stored the same way — locally in your browser / your own saved-assessment library.
• An optional photo of your desk setup, if you choose to upload one, is sent to an AI vision model for one-time analysis to help pre-fill answers. The photo is not stored after analysis completes, and is not used to train any AI model.
• Drawn signatures (if used in the sign-off section) are stored the same way as your answers — locally, or with your saved assessment record.

Where photo analysis happens

Uploaded photos are sent, over an encrypted connection, to a server we control (a Cloudflare Worker) which forwards the image to Anthropic's Claude API for analysis and returns the result. Anthropic's API is not used to train models on this data. See Anthropic's privacy policy for how they handle data sent to their API.

What we don't do

• We don't sell personal data to third parties.
• We don't use your assessment answers or photos for advertising.
• We don't share your data with anyone beyond what's needed to run the tool (see above).

Cookies & local storage

The tool uses your browser's local storage (not cookies) to save in-progress answers and any assessments you explicitly choose to save. This data stays on your device and is not automatically transmitted anywhere. Clearing your browser's site data will remove it.

Your rights under GDPR

Since assessment data is stored locally in your own browser rather than on a central database, you're already in direct control of it — you can view, export (CSV/PDF), or delete it at any time from within the tool. If you've contacted us directly (e.g. by email) about a workplace visit, you have the right to request a copy of, correction to, or deletion of that data — contact us using the details below.

Contact

For any privacy-related question or request:
Daniel Jansen
daniel.jansen@lyreco.com

Complaints

If you believe your data has been mishandled, you have the right to lodge a complaint with the Danish Data Protection Agency (Datatilsynet).